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Development Officer, Special Events

Company: Georgian Court University
Date Posted: March 21, 2016

The Development Officer has the primary responsibility to acquire, renew, and upgrade prospects/donors to support the comprehensive needs of the University. These efforts include: Management of institutional advancement special events on behalf of the unit; individual cultivation and solicitation, primarily of corporate, foundation, and vendor partners; and management of special event committee relationships that lead to increases in alumni participation rate and/or advancement special event revenue. 

Principal Responsibilities:

  • Coordinate and execute special events for the office of institutional advancement, including the annual golf classic, scholarship stewardship event, benefit dinners or galas, alumni engagement events, and other events as determined.
  • Execute all venue planning and preparation, event vendor relationships, event setup and breakdown, printed communications, RSVPs, event revenue and receipting, expense tracking, and payments for special events under purview.
  • Cultivate relationships and solicit gifts from corporate partners, individuals, foundations, and vendors in support of special event programming.
  • Work with staff, trustees, and volunteers to define, secure, renew, and upgrade sponsorship gifts for multiple events on an annual basis.
  • Coordinate with the Office of Marketing and University Communications to media contacts, press releases, and social media exposure.
  • Coordinate with the Office of Finance and Administration on all necessary contracts, applications, and agreements.
  • Recommend special event goals, and build comprehensive plans to meet those goals, including specific tactics, budgets, and timelines.
  • Recommend performance metrics specific to special events and personal cultivation and solicitation.
  • Evaluate and report on special event activities on a regular basis to determine performance against goals and metrics.
  • Exercise financial responsibility and recommend revenue and expense objectives to meet budget goals.
  • Develop skills and model best practices in the use of Raiser’s Edge donor management software.  Serve as a ‘super user’ for event management in the system.
  • Work collaboratively with other institutional advancement officers to offer prospect strategy counsel to the president, vice president, and others involved in cultivation and stewardship process.
  • Recommend policies and procedures to maximize efficiency and improve overall scholarship effectiveness.
  • Other duties as requested.

Miscellaneous/secondary responsibilities:

  • Prepare agendas, presentations, and reports for special event meetings and events, including logistics (room reservations, work orders, etc.).
  • Attend annual Institutional Advancement events, including those that may require travel, and those held in the evening and on weekends.
  • Stay current on special event trends and innovations in higher education through reading and professional development activities, and share this knowledge with colleagues in Institutional Advancement.
  • Work closely with advancement services to ensure accurate and complete special event database records.
  • Includes evening and weekend work.
  • Includes travel locally, regionally, and nationally.


  • Bachelor’s Degree.
  • Minimum of two years’ experience in managing a special events program and writing related communications in a not for profit, community college, 4 year college or University.
  • Must be articulate and demonstrate strong writing abilities
  • Must have experience working with MS Office.
  • Must exercise a high degree of discretion and independent judgment.
  • Must be willing to travel.
  • Must be well organized and able to perform multiple tasks simultaneously
  • Must possess excellent computer skills. 
  • Must be able to work collaboratively with various constituencies and departments
  • Must be a team player and good manager.
  • Must have knowledge of social media marketing tactics.

In order to be considered for this position, you must apply online at upload the following documents:

  1. Cover letter.
  2. Resume.
  3. List of professional references with contact information.